- You can delegate full access to the contacts in your “Contacts” without granting access to your mail or anything else in your accounts.
- This is a common practice between some executive users and their assistants.
- It may be used in any situation where a user wishes to share all of their contacts with another user.
- Note: In other email services, what Google calls Contacts, may be referred to as Address book.
- You can delegate contacts only to Google Workspace @ NC State users.
- Users to whom you have delegated contacts will be able to edit your contacts.
- Contacts delegation is all or nothing; you cannot delegate a subset of your contacts.
- From the Apps launcher select the Contacts icon.
- From Gmail – without a message opened – select the Contacts icon from the right side panel.
- From Gmail – with a message opened – select the Contacts icon from the right side panel to see the contact information about people referenced within the message.
How to share your Contacts
To share with a group of people (e.g., unit, department):
- Add all the contacts to a generic account (request one via Web Registry).
This ensures the contacts are stored and managed centrally rather than by a single individual who may leave the university.
- Delegate the contacts from that generic account to an appropriate individual or Google workspace Group.
- Tell those people about the delegated contacts, so they can delete any duplicates in their own account.