User Created vs. Resource Calendar
Beyond the primary calendar for each user or generic account, additional calendars can be created with the Calendar app to handle a variety of calendar scheduling needs. There are two ways additional calendars are created within G Suite @ NC State. Each method has pros and cons, and each is best suited for different use cases.
User Created Calendar
A User Created Calendar is an additional one beyond the primary calendar for the user or generic account. Such a calendar can be used for multiple purposes to track various schedules, projects, etc.
Pros
- Easily created by user or generic account
- Can be configured with multiple permission levels
- Sharing of calendar is handled by owner and can be delegated
Cons
- Tied to user account, so it can disappear if account is suspended or deleted
- Users have to be expressly invited to see the calendar
- Users must add CalendarID to their Contacts to easily invite calendar to a meeting
Ideal Use Cases
- Shared team calendar for things like vacation schedules
- Track key dates for a project or group
- Schedule of events that is published onto a website
Resource Calendar
A Resource Calendar is one that represents a physical resource (e.g., conference room) that can be scheduled using the “Rooms etc.” area in the calendar invite. You can request a Resource Calendar via Web Registry.
Pros
- Owned by the NC State domain, not an individual account, so can’t be removed without a specific request
- Can be configured with multiple permission levels
- Shows up in the “Rooms, etc.” area of the Calendar invite
Cons
- Permission changes currently processed manually by OIT
Ideal Use Cases
- Conference rooms or other resources that can be scheduled