User Created vs. Resource Calendar

Beyond the primary calendar for each user or generic account, additional calendars can be created with Google Calendar to handle a variety of calendar scheduling needs. There are two ways additional calendars are created within Google Apps @ NC State. Each method has pros and cons and each is best suited for different use cases.

User Created Calendar

A User Created Calendar is an additional calendar beyond the primary calendar for the user/generic account. These calendars can be used for multiple purposes to track various schedules, projects, etc.

Pros:

  • easily created by user or generic account
  • can be configured with multiple permission levels
  • sharing of calendar is handled by owner and can be delegated

Cons:

  • tied to user account so can disappear if account is suspended or deleted
  • users have to be expressly invited to see the calendar
  • users must add CalendarID to contacts list to easily invite calendar to a meeting

Ideal Use Cases:

  • shared team calendar for things like vacation schedules
  • Track key dates for a project or group
  • Schedule of events that is published onto a website

Resource Calendar

A Resource Calendar is a calendar that represents a physical resource (such as a conference room) that can be booked or scheduled using the “Rooms etc.” area in the calendar invite. You can request a Google Resource Calendar via Web Registry.

Pros:

  • owned by the NC State Domain, not an individual account so can’t be removed without a specific request
  • can be configured with multiple permission levels
  • show up in “Rooms, etc.” area of calendar invite

Cons:

  • permission changes currently processed manually by OIT

Ideal Use Cases:

  • Conference Rooms or other schedulable resources