User Created vs. Resource Calendar
Beyond the primary calendar for each user or generic account, additional calendars can be created with Google Calendar to handle a variety of calendar scheduling needs. There are two ways additional calendars are created within Google Apps @ NC State. Each method has pros and cons and each is best suited for different use cases.
User Created Calendar
A User Created Calendar is an additional calendar beyond the primary calendar for the user/generic account. These calendars can be used for multiple purposes to track various schedules, projects, etc.
Pros:
- easily created by user or generic account
- can be configured with multiple permission levels
- sharing of calendar is handled by owner and can be delegated
Cons:
- tied to user account so can disappear if account is suspended or deleted
- users have to be expressly invited to see the calendar
- users must add CalendarID to contacts list to easily invite calendar to a meeting
Ideal Use Cases:
- shared team calendar for things like vacation schedules
- Track key dates for a project or group
- Schedule of events that is published onto a website
Resource Calendar
A Resource Calendar is a calendar that represents a physical resource (such as a conference room) that can be booked or scheduled using the “Rooms etc.” area in the calendar invite. You can request a Google Resource Calendar via Web Registry.
Pros:
- owned by the NC State Domain, not an individual account so can’t be removed without a specific request
- can be configured with multiple permission levels
- show up in “Rooms, etc.” area of calendar invite
Cons:
- permission changes currently processed manually by OIT
Ideal Use Cases:
- Conference Rooms or other schedulable resources