User Created vs. Resource Calendar

Beyond the primary calendar for each user or generic account, additional calendars can be created with the Calendar app to handle a variety of calendar scheduling needs. There are two ways additional calendars are created within G Suite @ NC State. Each method has pros and cons, and each is best suited for different use cases.

User Created Calendar

A User Created Calendar is an additional calendar beyond the primary calendar for the user or generic account. Such a calendar can be used for multiple purposes to track various schedules, projects, etc.

Pros:

  • Easily created by user or generic account
  • Can be configured with multiple permission levels
  • Sharing of calendar is handled by owner and can be delegated

Cons:

  • Tied to user account, so it can disappear if account is suspended or deleted
  • Users have to be expressly invited to see the calendar
  • Users must add CalendarID to their Contacts to easily invite calendar to a meeting

Ideal Use Cases:

  • Shared team calendar for things like vacation schedules
  • Track key dates for a project or group
  • Schedule of events that is published onto a website

Resource Calendar

A Resource Calendar is a calendar that represents a physical resource (such as a conference room) that can be booked or scheduled using the “Rooms etc.” area in the calendar invite. You can request a Resource Calendar via Web Registry.

Pros:

  • Owned by the NC State domain, not an individual account so can’t be removed without a specific request
  • Can be configured with multiple permission levels
  • Shows up in “Rooms, etc.” area of Calendar invite

Cons:

  • Permission changes currently processed manually by OIT

Ideal Use Cases:

  • Conference rooms or other resources that can be scheduled