Team Drives at NC State

Team Drive is now available for users in our NC State domain, but a Team Drive must be requested rather than created by an end user. A Team Drive can be requested for a project, committee, department, or other team related purpose.

Before you request a Team Drive

Please consider the following:

  • A Team Drive is owned by the domain (NC State) rather than an individual.
  • A Team Drive must initially identify a Team Drive “Organizer,” who will be given FULL access along with special migration permissions for a limited two week period.
    • The Organizer can add new members or groups, and correctly manage files and folders (creating, deleting).
    • The Organizer can also give other team members FULL access.
  • Folders and documents stored in a Team Drive can be accessed by all members of that Team Drive.
    • Folder permissions are granted at the Team level.
    • Individual file permissions can be different for non-team individuals, but Folder permissions cannot.
  • OIT recommends using a Google Group to manage Team Drives, especially for Team Drives with large memberships and varying permissions. If you do not have an existing Google Group, you can request one via Web Registry.
  • Users outside of the NC State domain can also be members of a Team Drive.
  • Information in Team Drive is stored in Vault for e-discovery and retention.
  • As with Google Drive, Team Drives are approved as a cloud storage option for Red Level Data and below.
  • NC State may modify Team Drive settings for NC State compliance purposes.

Team Drive Best Practices

  • Designate an Organizer and at least one other member with “full access”. 
    • There is no limit to how many users can have “full access”.
  • Identify individuals to be initially included and add members to the Team Drive before migrating content.
    • For more efficient management of your Team Drive, OIT recommends that you create a G Suite Group via Web Registry for your team members if you do not already have one and establish “Permissions” for each individual or Group.
  • Organizers should work with team members to identify content that will be migrated during the initial two week period.
    • Organizers can migrate folders during this limited two week period as long as they have view access to the folders.
  • Communicate with all team members once Team Drive is available.

Additional Drive information

For more about the differences between Team Drive and My Drive, visit:

 


Team Drive Request Form

You must log in to complete the Team Drive Request Form.