Team Drives at NC State

Team Drive is now available for users in our NC State domain, but a Team Drive must be requested rather than created by an end user. A Team Drive can be requested for a project, committee, department, or other team related purpose.

Before you request a Team Drive

Please consider the following:

  • A Team Drive is owned by the domain (NC State) rather than an individual.
  • A Team Drive must initially identify a Team Drive “Organizer,” who will be given FULL access along with special migration permissions for a limited two week period.
    • The Organizer can add new members or groups, and correctly manage files and folders (creating, deleting).
    • The Organizer can also give other team members FULL access.
  • Folders and documents stored in a Team Drive can be accessed by all members of that Team Drive.
    • Folder permissions are granted at the Team level.
    • Individual file permissions can be different for non-team individuals, but Folder permissions cannot.
  • For more efficient management of your Team Drive, OIT recommends that you create a G Suite Group via Web Registry for your team members if you do not already have one.
  • Users outside of the NC State domain can also be members of a Team Drive.
  • Information in Team Drive is stored in Vault for e-discovery and retention.
  • As with Google Drive, Team Drives are approved as a cloud storage option for Red Level Data and below.
  • NC State may modify Team Drive settings for NC State compliance purposes.

Team Drive Best Practices

  • Designate an Organizer and at least one other member with “full access”. 
    • There is no limit to how many users can have “full access”.
  • Identify individuals to be initially included and add members to the Team Drive before migrating content.
    • For more efficient management of your Team Drive, OIT recommends that you create a G Suite Group via Web Registry for your team members if you do not already have one and establish “Permissions” for each individual or Group.
  • Organizers should work with team members to identify content that will be migrated during the initial two week period.
    • Organizers can migrate folders during this limited two week period as long as they have view access to the folders.
  • Communicate with all team members once Team Drive is available. 

Additional Drive information

For more about the differences between Team Drive and My Drive, visit:

 



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