Google Storage Reduction Timelines
October, 2024
- 90 day warning to employees (individual users/MyDrive) with exceptions of 1 TB (including generic accounts)
November, 2024
- Google enforces NC State’s quota
- 60 day warning to employees (individual users/MyDrive) with exceptions of 1 TB (including generic accounts)
December, 2024
- 30 day warning to employees (individual users/MyDrive) with exceptions of 1 TB (including generic accounts)
January, 2025
- Removal of 1 TB employee (individual users/MyDrive) exceptions; step down to 500 GB exception
- 90 day warning to employees (individual users/MyDrive) with exceptions of 500 GB (including generic accounts)
February, 2025
- 60 day warning to employees (individual users/MyDrive) with exceptions of 500 GB (including generic accounts)
March, 2025
- 30 day warning to employees (individual users/MyDrive) with exceptions of 500 GB (including generic accounts)
April, 2025
- Removal of 500 GB employee (individual users/MyDrive) exceptions (including generic accounts)
- All Faculty/Staff/Student Individual User exceptions removed
- View more reduction events in the SCHEDULED drop down below:
November, 2024
-Google enforces NC State’s quota
January, 2025
-Removal of 1 TB employee exceptions; step down to 500 GB exception
April, 2025
-Removal of 500 GB employee exceptions; all employee quotas at 100 GB
September, 2024
-Removal of 10 TB employee exceptions; step down to 1 TB exception
-Removal of all student (grad/undergrad) exceptions; all student quotas at 15 GB
August, 2024
-30 day reminder to Local IT staff about deletion of unattended and unmanaged shared drives
-30 day reminder to employees with exceptions greater than 10 TB
-Initial communication for all employees with exceptions of 1 TB and 500 GB
July, 2024
-60 day reminder to Local IT staff about deletion of unattended and unmanaged shared drives
-Removal of 100 TB employee exceptions; step down to 10 TB exception
-60 day reminder to employees with exceptions greater than 10 TB
-Removal of 100 TB employee exceptions; step down to 10 TB exception
June, 2024
-30 day reminder to employees with exceptions greater than 100 TB
-All undergraduate student exceptions removed; all undergraduate quotas at 15 GB
-All graduate student (with temporary) exceptions lowered to 100 GB
-Second reminder about deletion of former employees (VFE)/alumni/withdrawn student files (pre-May 2022)
May, 2024
-60 day reminder to employees with exceptions greater than 100 TB
-Display labels for files of former (pre-May 2022) employees (VFE)/alumni/withdrawn students marked for deletion in September
April 22, 2024
-Communication to employees with temporary exceptions to reduce storage.
-Those with exceptions above 100 TB will be reduced to 10 TB on July 8, 2024
-Those with exceptions above 10 TB will be reduced to 1 TB on September 1, 2024
March, 2024
-Former employees (VFE)/alumni/withdraw files prior to 2022 deleted
November, 2023
-Delete unclaimed, unattended Shared Drives
August, 2023
-Quotas applied for all employees and students
Storage Project Timeline and Milestones
| 2024 | March through September |
Establish timeline for removal of student (undergraduate and graduate) exceptions Establish timeline for removal of employee exceptions (including generic accounts) Deletion of files owned by former employees (VFE) and student alumni Deletion of abandoned and unattended shared drives |
| 2023 | September through December | Oct: Sept: Begin working with selected departments, colleges or units to understand what types of data are in their Google accounts. Sept: Continue to offer workshops, improve and enhance storage KB’s and other documentation for campus. Sept: Provide ongoing updates via OIT News. |
| 2023 | June through August | August: Storage quotas announced to campus. July: Presented revised, final recommendations to the CITD. July: Workshop scheduled on IT Reporting Tool (slides from presentation) July: Released [My] Drive inventory tool (Beta/Test version. Must have the link. Not searchable from Google Marketplace) & Labeling Project for “to be deleted” files to CITD forum for testing. June: Meeting with CITD to present recommendations and receive feedback. June: New student orientation: Quotas announced to new students 15GB. June: Update provided to campus in OIT News. June: Storage Finder released for general availability. |
| 2023 | March through June | April: Task Force released its report and recommendations on Google’s changes to “unlimited storage”. CITD presentation by Dr. Hoit
April: Implementation Steering Team formed to address recommendations from Task Force; team meeting bi-weekly. |
| 2023 | January through March | GST continues to pull together data on our environment as we prepare for the Strategic Task Force report
Review management tools for Shared Drives & current storage usage. Continue to improve reporting assets in IT Reporting Tool (formerly Google Reporting Tool) Added ability to search by 2, 4 or 6 digit OUC and export to a CSV file. |