Google Storage Reduction Timelines

2024 Reduction Timelines

July, 2024

60 day warning to Local IT staff about deletion of unattended and unmanaged shared drives
Removal of 100 TB employee exceptions; step down to 10 TB exception
60 day warning to employees with exceptions greater than 10 TB

August, 2024

30 day warning to Local IT staff about deletion of unattended and unmanaged shared drives
30 day warning to employees with exceptions greater than 10 TB

September, 2024

All graduate student exceptions removed; all graduate student quotas at 15 GB
Deletion of unattended shared drives; Unmanaged shared drives
Final warning about deletion of former employee (VFE)/alumni/withdrawn student files (pre-May 2022)
Removal of 10 TB employee exceptions; step down to 1 TB exception

November, 2024

Google enforces NC State’s quota

View more reduction events in the SCHEDULED drop down below:

July, 2024
-60 day reminder to employees with exceptions greater than 10 TB

August, 2024
-30 day reminder to Local IT staff about deletion of unattended and unmanaged shared drives
-30 day reminder to employees with exceptions greater than 10 TB

September, 2024
-All graduate student exceptions removed; all graduate student quotas at 15 GB
-Deletion of unattended shared drives; Unmanaged shared drives
-Final reminder about deletion of former employee (VFE)/alumni/withdrawn student files (pre-May 2022)
-Removal of 10 TB employee exceptions; step down to 1 TB exception

November, 2024
-Google enforces NC State’s quota

July, 2024
-60 day reminder to Local IT staff about deletion of unattended and unmanaged shared drives
-Removal of 100 TB employee exceptions; step down to 10 TB exception
-60 day reminder to employees with exceptions greater than 10 TB
-Removal of 100 TB employee exceptions; step down to 10 TB exception
June, 2024
-30 day reminder to employees with exceptions greater than 100 TB
-All undergraduate student exceptions removed; all undergraduate quotas at 15 GB
-All graduate student (with temporary) exceptions lowered to 100 GB
-Second reminder about deletion of former employees (VFE)/alumni/withdrawn student files (pre-May 2022)

May, 2024
-60 day reminder to employees with exceptions greater than 100 TB
-Display labels for files of former (pre-May 2022) employees (VFE)/alumni/withdrawn students marked for deletion in September

April 22, 2024
-Communication to employees with temporary exceptions to reduce storage.
-Those with exceptions above 100 TB will be reduced to 10 TB on July 8, 2024
-Those with exceptions above 10 TB will be reduced to 1 TB on September 1, 2024

March, 2024
-Former employees (VFE)/alumni/withdraw files prior to 2022 deleted

November, 2023
-Delete unclaimed, unattended Shared Drives

August, 2023
-Quotas applied for all employees and students

Storage Project Timeline and Milestones

2023	September through December	Oct: Sept: Begin working with selected departments, colleges or units to understand what types of data are in their Google accounts. Sept: Continue to offer workshops, improve and enhance storage KB’s and other documentation for campus. Sept: Provide ongoing updates via OIT News.
2023	June through August	August: Storage quotas announced to campus. July: Presented revised, final recommendations to the CITD. July: Workshop scheduled on IT Reporting Tool (slides from presentation) July: Released [My] Drive inventory tool (Beta/Test version. Must have the link. Not searchable from Google Marketplace) & Labeling Project for “to be deleted” files to CITD forum for testing. June: Meeting with CITD to present recommendations and receive feedback. June: New student orientation: Quotas announced to new students 15GB. June: Update provided to campus in OIT News. June: Storage Finder released for general availability.
2023	March through June	April: Task Force released its report and recommendations on Google’s changes to “unlimited storage”. CITD presentation by Dr. Hoit Review Storage Working Group’s Dec. 16, 2022 report. Identify any gaps. Determine the best path forward for campus storage options. April: Implementation Steering Team formed to address recommendations from Task Force; team meeting bi-weekly. April: IT Reporting Tool enhanced to provide IT staff with sorting by 2, 4 or 6 digit OUC and exports to a CSV file.
2023	January through March	GST continues to pull together data on our environment as we prepare for the Strategic Task Force report Review options for end users to more easily identify these files. Labeling Pilot project starts in May; feedback is due in mid-June. Review management tools for Shared Drives & current storage usage. Continue to improve reporting assets in IT Reporting Tool (formerly Google Reporting Tool) Added ability to search by 2, 4 or 6 digit OUC and export to a CSV file.