Contacts: Delegation

  • You can delegate full access to the contacts in your “My Contacts” group without granting access to your mail or anything else in your accounts.
  • This is a common practice between some executive users and their assistants.
  • It may be used in any situation where a user wishes to share all of his or her contacts with another user.

Important Notes

  • You can delegate contacts only to G Suite @ NC State users.
  • Users to whom you have delegated contacts will be able to edit your contacts.
  • Contacts delegation is all or nothing; you cannot delegate a subset of your contacts.

Best Practices

To share with a group of people (e.g., unit, department):

  1. Add all the contacts to a generic account (request one via Web Registry).
    This ensures the contacts are stored and managed centrally rather than by a single individual who may leave the university.
  2. Delegate the contacts from that generic account to an appropriate individual or G Suite Group.
  3. Tell those people about the delegated contacts, so they can delete any duplicates in their own account.

For more information, see Delegate contacts to an assistant.