Gmail

Description

• Gmail is the official email provider for all NC State students, faculty and staff.
• The preferred browser for Gmail is Chrome.
• For general email topics; e.g., forwarding, official university email, see Email and Calendaring, University Official Email.

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Terms of Service

The general Google Terms of Service and the Google Apps Education Edition Agreement apply to this app.

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Student consent?

• Before using this app to share student information, you may need to obtain your students’ consent as required by the Family Educational Rights and Privacy Act (FERPA).
• See Adapting the Consent and Waiver Form for Your Course (restricted to Unity account holders).

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Google Apps address

• Your NC State Google Apps account uses your Unity email address; i.e., unityid@ncsu.edu.
• Email sent to or from an email alias (i.e., firstname_lastname@ncsu.edu) will reach its destination, but you must use a person’s Unity email address to share Google Calendars or to chat with that person at NC State.

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Email Basics

• Email Security
• Gmail Recommended Settings
• Email Alias
• Email Forwarding
• Attachments

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Contacts

• Finding the right contact
• Delegating your contacts
  

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Spam and viruses

• Minimizing Spam
• NC State Antivirus Resources

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Popular Gmail features

• Gmail on your mobile device
  • For easiest access, download the Gmail App from your mobile service provider.
  • Syncing between the Web and your devices. See Sync your mail, contacts, calendar and more and choose the Gmail link.
• Using Filters in Gmail
• How to set up Gmail delegation (YouTube video 2:34)
• Out-of-Office or Vacation Reply (Automated Reply, Vacation Responder).
  See also Canned response.

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Email groups and lists

Faculty, staff and graduate students can receive email related to a particular topic or from a particular group and can send email to a list of interested parties. For details, see:

• Comparison of Google Groups (Core and Consumer Apps)
• Introduction to Email List Services Using MajorDomo2

See also: Google Generic Account

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Email Archiving

See Central Email Retention Services.

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Move mail from your personal Gmail to your NC State Gmail account

In your personal Gmail account:

1. In the upper right of your screen, click the gear icon.
2. Click Settings.
3. On the Settings page, select Forwarding and POP/IMAP.
4. In the POP Download section:
   1. For 1. Status:
      Select Enable POP for all mail. 
      (even mail that’s already been downloaded).
   2. For 2. When messages are accessed with POP:
      Click on the dropdown and select the desired option.

In your Google Apps @ NC State Gmail account:

1. In the upper right of your screen, click on the gear icon.
2. Click Mail settings.
3. On the Settings page, select Accounts.
4. In the Check mail from other accounts section, click:
   Add a POP3 mail account you own.
5. Follow the instructions to add your personal Gmail account information.
   If you want to easily identify the emails that come from your personal account, then:
   1. Select:
      Label incoming messages.
   2. Click on the dropdown arrow.
   3. Scroll down and select:
      New label.
   4. Create the desired label.

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Accessibility

• Assistive technology users may want to use one of the following:
  • the Basic HTML view of Gmail
  • their own email client (see Gmail’s Recommended IMAP client settings.)
• See the Gmail section of Google Accessibility: All Products and Features.

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Support links

• Google’s Gmail Help Center
• Google Product Forums
• Google Apps Learning Center: Gmail
• Google Training at NC State (REPORTER)
• NC State Help Desk

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Feedback?

Please give us your suggestions for Google Apps @ NC State.

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